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Cougar ROAR: Research Open Access Repositories

This guide contains information pertaining to the University of Houston Institutional Repository and Data Repository.

UH Dataverse Quick Start Guide

Prepare your submission

 

  1. Dataset files must be 2GB or smaller for direct upload. For larger files, contact the Cougar ROAR support team (cougarroar@uh.edu) .

  2. If your data requires special instructions, disclaimers, field definitions, codebooks, etc., please prepare a README.txt file to accompany your data.

  3. If you are depositing a large number of files, please compress them into a ZIP or TAR file before uploading to allow the uploader to process the files more quickly.

 

Log into the UH Dataverse

 

  1. From the Texas Data Repository (TDR) main page, click the “Log In” button in the upper right corner.

  2. Select University of Houston from the institution drop-down menu and click “Continue.”

  3. You will be redirected to a UH Libraries page where you can log in using your Cougarnet ID and password.

  4. If it is your first time logging into the system, you will be asked to review and agree to the Texas Data Repository Terms of Use.

 

 

Create a Dataverse

 

Creating your own sub-Dataverse within the UH Dataverse is like creating a folder for all of your current and future datasets.

 

  1. Navigate to the UH Dataverse.

  2. Click the "Add Data" button on the right side of the screen, and select "New Dataverse" from the drop-down menu.

  3. Describe your dataverse. At minimum, add the required fields, marked by an asterisk: Name or Dataverse title, Identifier (url shortcut for your dataverse), Category, and Email. (For more information on a particular field, hover over the name of the field on the form. For more detailed instructions on describing your dataverse, please see the Full Dataverse User Guide.​)

  4. Choose the sets of Metadata Elements, or descriptive fields, for datasets in this dataverseBy default, the metadata elements will be from the UH Dataverse. These elements are general purpose. If you would like to choose a more specialized set of descriptors, see the Full Dataverse User Guide for more information. This can be changed at any time.

  5. Choose the Browse/Search Facets that will appear in this Dataverse. By default, the facets will be from the UH Dataverse. This can be changed at any time.

  6. Click the “Create Dataverse” button. You may now add datasets to your dataverse. However, neither your dataverse nor the datasets it contains are visible to the public until you publish your dataverse.

  7. Once your dataverse is ready to be made public, go to your dataverse page and click on the “Publish” button on the right hand side of the page. A pop-up window will appear to confirm that you are ready to publish.

a. Note: Once a dataverse is made public, it can no longer be unpublished.

b. Note: A dataverse must be published before a dataset within that dataverse can be published.

 

Deposit a new dataset

 

  1. Navigate to your dataverse. If you’re unsure of whether you’re in your dataverse, look at the page trail in the upper lefthand area of the page. It should say “Texas Data Repository Dataverse > University of Houston Dataverse > [Your dataverse name here]”

  2. Click the “Add Data” button on the right side of the screen, and select “New Dataset” from the drop-down menu.

  3. Describe your dataset. At minimum, add the required fields, marked by an asterisk: Title, Author(s), Contact(s), Description, Date, Subject, Production Date, Production Place, and Kind of Data.

    1. For more information on a particular metadata field, hover over the name of the field on the form.

    2. For more detailed instructions on describing your dataset, please see the UH Dataverse Description Guidelines.

  4. Upload files to your dataset.

  5. Click the “Save” button.

  6. Your dataset will appear as an unpublished draft. You can review your submission and make edits as necessary.

    1. UH Dataverse users and groups can be granted permissions to access unpublished datasets. See Share an unpublished dataset for more information.

    2. NOTE: Once you publish your dataset, it cannot be unpublished, but it can be edited or deaccessioned if necessary. Make sure that you are ready to make your dataset available to the public before you click “Publish.”

  7. Click the “Publish” button to publish your dataset.